Job Description


Provide executive level administrative support to the Director of Philanthropy and Donor Relations Officers during the Capital Campaign (2 years). Provide support to the Philanthropy team.


Essential Duties and Responsibilities: 

Coordinate activities and schedules-

  • Maintain both Public and Private calendar; set up and schedule meetings, and coordinate participants; manage contacts and email.
  • Monitor progress toward capital campaign goal.
  • Coordinate travel arrangements as needed.
  • Prepare reports, letters, faxes and memos. Proofread to ensure correct spelling, grammar, and punctuation.
  • Special projects & assignments as needed.
  • Coordinate on-site meetings as space is available.
  • Manage donor signage and recognition.

 Administrative Support-

  • Act as administrative receptionist; greet donors, answer phone and refer donors appropriately.
  • Receive walk-in and phone-in donations, and handle appropriately.
  • Schedule meetings and manage capital campaign/major gift visit/solicitation calendar.
  • Receive, screen and respond professionally to communications directed to the Philanthropy office over the phone, by mail and email.
  • Maintain files and other materials in confidence.
  • Manage the capital campaign's inventory of office supplies, letterhead, envelopes and other printed materials.
  • Reserve and prepare meeting space, catering requirements and coordinate meetings.
  • Assist in preparation of reports for Board, Director and Management meetings.
  • Work with Philanthropy department managers on special projects as needed.
  • Handle meeting minutes for the Capital Campaign committee.
  • Deliveries of materials and thank you gifts to donors as needed.
  • Special projects and assignments as needed.

 Special Projects-

  • Assist with data entry and thank you letters as needed.
  • Assist with general communications with donors.
  • Coordinate and carry out donor stewardship activities.



Education, Experience, Skills Required: 

  • Commitment to the mission, values, goals, and success of the Humane Society of the Pikes Peak Region
  • One to three years directly related work experience.
  • Ability to set priorities, change them as needed and meet deadlines.
  • Proficiency with computers and applications (MS Word, MS Excel, and internet).
  • Ability to communicate skillfully and effectively with a culturally diverse staff, volunteers and community in a professional, respectful, courteous and tactful manner at all times. Maturity, good judgment and a professional personal appearance.
  • Proactive and eager to take on additional responsibilities.
  • Strong verbal and written communication, follow-through and organizational skills.
  • Demonstrated reliability to maintain confidentiality.
  • Exceptional client service skills.


Physical Demands: 

Sitting for extended periods of time.

Dexterity of hands and fingers to operate a computer keyboard.

Lifting up to 25 lbs.


Commitment to the mission, values, goals and success of HSPPR

Works cooperatively with all HSPPR volunteers and recognizes the talent and commitment that they bring to HSPPR

Supervisory Duties:



Ensures a safe work environment, following all safety guidelines and modeling safe work practices

Takes immediate action to address any safety concerns that could put a staff member, volunteer, client, animal or the organization at risk

Material and Equipment Directly Used:

Knowledge and ability to use common computer software

Important Notes regarding Employment at the Humane Society of the Pikes Peak Region - Colorado

HSPPR is a nonprofit animal shelter serving El Paso, Pueblo, and Douglas Counties as well as the City of Centennial.  We employ a total of 190+ employees.  We are an organization that celebrates and prioritizes diversity and inclusion. Employees must be 18 years of age, a drug test and background check are mandatory for employment.  In addition to competitive salaries, we offer comprehensive benefits to our full-time staff. These include:     

Health Insurance     401K with employer matching up to 4% of salary      Dental and vision* Insurances     Supplemental Group Insurance*     Short and long term disability Insurance      Paid time off      Holidays      Direct Deposit          (*) Employee pays full premium

 The core values of the staff unite and guide us to provide the best service to the animals in our care, our organization and our community. 

HSPPR Operating Values: 

  • Compassion: We believe that kindness and respect toward animals is an essential element in building a more humane and civil society.  We work to elevate empathy and behavior in order to prevent animal cruelty, exploitation, and neglect. 
  • Stewardship: We will responsibly manage expenses and revenue, acting for the long-term greater good of the organization, conserving our resources and preserving our environment. 
  • Integrity: We encourage honest dialogue about issues and solutions.  We are willing to explore all options and listen to all perspectives to arrive at the best decisions.  We take responsibility for our behavior –every action counts.   
  • Excellence: We make a difference every day.  We are committed to the safety and protection of people and animals.  We foster a learning environment, encourage new ideas, and care enough to provide constructive feedback. 
  • Collaboration: We are united in the pursuit of our mission.  We will be known as an organization that is inclusive, fair, and transparent. We expand and develop partnerships to further our mission.